The next meeting of the SHA Association will be Thursday, September 8th, at 7:00 p.m.
We will meet at Immanuel on the Hill Parish Hall, 3606 Seminary Rd. Zoom option is listed below.
Topic: Seminary Hill Association Zoom Meeting
Time: Sep 8, 2022 07:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
Meeting ID: 892 7243 5966
Dial by your location
+1 301 715 8592 US (Washington DC)
The agenda has been posted on the Agenda tab.
Happy Super Bowl weekend to all! I want to provide a couple of updates and reminders of upcoming meetings of interest to Seminary Hill residents.
Our monthly SHA meeting will be Thursday, February 11th at 7:00 on Zoom. Here is the link to sign on to the meeting:
Topic: Seminary Hill Zoom Meeting
Time: Feb 11, 2021 07:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
Meeting ID: 821 4915 8217
One tap mobile
+13017158592,82149158217#, *293031# US (Washington DC)
The agenda for the meeting will be posted on this website. We will have a city staff presentation on the proposal to lower the speed limit on the western portion of Seminary Road to 25 MPH. In addition, Councilmember Amy Jackson will be speaking to us as she begins her campaign for re-election. We will also provide updates on the rezoning plans for the Inova Seminary Road campus, the AHDC plans for affordable housing next to Fire Station 206 on Seminary Road, the Alexandria Mobility Plan, and the Taylor Run Stream “restoration” project. We hope you will join us for this meeting.
I want to highlight a Zoom community meeting that Inova will host on Wednesday, February 17th from 7:00 – 8:00 p.m. They will discuss their plans for rezoning the site for residential use and answer questions. As you may remember, Inova’s initial proposal is to change the current single-family zoning to the RA zone. This zone allows single-family homes, townhomes, and multi-family buildings. SHA has asked that Inova instead select the RB zone, which does not permit the multi-family buildings that the RA zone allows. We look forward to an update on their decision. Here is the Zoom link for that meeting:
* Zoom Webinar Link: https://thelandlawyers.zoom.us/webinar/register/WN_bcx3YfkTSGyZSe0HAZ49SQ
* Dial-in option: 312.626.6799
* Webinar ID: 975 8004 5285
* Passcode: 676138
As a brief update on Council’s approval on January 23rd of Accessory Dwelling Units (ADUs), SHA spoke against the adoption of the amendment to allow ADUs as it was written. SHA, and other residents and civic associations, had concerns about the very small setbacks allowed for such structures and the fact that they could be used as short-term rental units, rather than providing the long-term affordable housing options that were the basis for allowing ADUs. Councilman Mo Seifeldein proposed some changes to the amendment regarding the “exclusive” use of ADUs as short-term rentals (such as Airbnb). Staff also agreed to modify the setbacks of the ADUs depending upon their height. Council adopted the ADU amendment, but it is our understanding that staff will come back next month with the exact language of the ordinance, so until then we don’t know the parameters of what “exclusive” use actually means. Councilwoman Amy Jackson voted against the adoption of the amendment.
It is now budget season in our city. At the upcoming City Council meeting on Tuesday the 9th, Council will receive a report on our real estate assessments for 2021. While the tax rate has not been set, the numbers regarding appreciation from January 2020 to January 2021 are now public. Some highlights are that our combined local real property assessments increased 2.7% to $1.14 billion. The residential tax base increased 6.02% overall, while the commercial tax base decreased 1.96%. The average condominium assessed value is $375,070, which represents a 3.98% increase. The average single-family home assessed value is $839,961, which represents a 4.54% increase.
For years, the City has had a stated goal of achieving a better balance between the percentage of distribution between commercial and residential properties. The City includes multi-family rental properties in the commercial category, despite the fact they are residential. In this calculation, commercial properties account for 40% of our tax base, while residential properties account for 59%. If, however, you include multi-family residential properties in the residential category, the balance shifts dramatically. In this case, commercial properties account for only 21% of the tax base, while residential properties account for 78%. This continues to be of concern to residential property owners, as they must shoulder an increasing percentage of the tax distribution, while the demand for commercial properties continues to decline, especially in light of the changes brought about by Covid.
Also on the agenda for the Council meeting on February 9th is the introduction and first reading of a change in the RT/Townhouse zone. Under this proposal, the setback for the end lot, which is considered as a side yard, in a group of townhomes is changed from a minimum of 20 feet to 12 feet. The setback for the rear yard of townhomes is changed from a minimum of 35 feet to 12 feet. These changes will allow for more density in townhome communities, resulting in less public open space and more units in a development.
Finally, the City Manager will present his proposed FY 2022 budget at 7:00 p.m. at the City Council meeting on Tuesday, February 16th. Two nights later, there will be a Public Hearing on this proposed FY 2022 budget on Thursday, February 18th at 7:00 p.m.
I hope this provides you with some dates to keep in mind, and information on some of the issues that the SHA board has been working on in the last month or so. I hope to “see” many of you at our board meeting on Thursday the 11th. Please do not hesitate to contact me or the SHA board with any issues of concern to you. Thank you for your interest in our community and our city.
Carter Flemming, President, Seminary Hill Association
|Tom Fulton||Vice President|
|Frances Terrell||Area 1|
|Bill Goff||Area 2|
|Bill Rossello||Area 3|
|Richard Hunt||Area 4|
|Jack Sullivan||Area 5|
|Babette Smith||Area 6|
|Jim Rowley||Area 7|
|Frank Putzu||Area 8|
|Paul Judge||Area 9|
|Christina Holt||Episcopal High School|
|Ross Kane||Virginia Theological Seminary|
|Officer Patrick M. Lennon||Alexandria Police Department Liaison|
|Captain Andrea Oliver||Alexandria Sheriff's Office Liaison|
The Stormwater Division of the City’s Transportation and Environmental Services Department is planning to do major work on several streams in the City. The stated goal of this work is to help meet our city’s required reductions for the load of pollutants going to the Chesapeake Bay. The City is using a technique called Natural Channel Design, which sounds harmless, but is actually a method that is not well-suited for upper headwater streams in forested areas, like our Alexandria streams. The stream projects are major construction projects that will result in cutting down hundreds of mature trees and will completely alter the landscape surrounding these stream banks. Seminary Hill Association sent a letter to the City of Alexandria asking that all further planning for these projects be halted until more environmental review can be done.
SEMINARY HILL ASSOCIATION, INC.
The name of the Corporation is SEMINARY HILL ASSOCIATION, INC.
To operate as a non-profit civic organization to promote, without affiliation with any political party, the general welfare of the residents of the City of Alexandria, Virginia, and particularly of those who live in the geographical area described in ARTICLE III, including in such promotion of the general welfare, participation in the formulation of public policy having an impact on development, transportation, and the environment in that area.
Section 1. Any person living within the boundaries of the Seminary Hill Association as defined below shall be considered a member and shall be represented by the Seminary Hill Association.
Section 2. Residents wishing to be informed about matters of interest within Seminary Hill shall submit their name, address, and email address either online at the Seminary Hill Association website, www.seminaryhillassn.org , via mail, or in person at a meeting of the Association. This information shall be used only for the purpose of communicating official Seminary Hill Association business and will not be shared with other persons or businesses.
Section 3. Residents shall be encouraged to make an annual contribution to Seminary Hill Association to defray the costs of the organization. A suggested amount shall be recommended and voted upon by the Board each year. The Board may also approve plans to raise funds as needed for Association purposes.
Section 4. The initial members of the Corporation were the members in good standing on November 17th, 1988, of the Seminary Hill Association, an unincorporated civic association with the same geographic boundaries set forth in Section 1 of ARTICLE III above. The Treasurer of the Corporation certified such membership list upon the receipt of the same from the Treasurer of the Seminary Hill Association.
Section 1. The officers shall be a President, a Vice-President, a Secretary, and a Treasurer. These officers, and the immediate Past President, shall constitute the Executive Committee of the Association.
Section 2. The initial officers were selected by the Board of Directors who elected those persons so selected to the respective positions elected at a meeting of the members of the Seminary Hill Association, then an unincorporated predecessor association at its meeting on November 17th, 1988. Thereafter, the officers of the Corporation were elected by the members as specified in ARTICLE VI. The term of office for each officer is one year beginning upon his or her election at the November meeting.
Section 3. The duties of the President shall be to preside at meetings of the Corporation or the Board; to appoint all committee members unless otherwise directed by the Corporation, and to enforce these Bylaws. The President, or a board member designated by the President, shall continuously oversee and maintain the Seminary Hill Association website, issue notices of meetings; and communicate to the membership on a regular basis, or as issues of concern to Seminary Hill members arise. Such communications can be via email or by mail.
Section 4. The duties of the Vice-President shall be to preside at meetings of the Corporation or the Board on request of the President, or in the President’s absence. The Vice-President may have other duties as assigned by the President. If the office of the President becomes vacant, the Vice-President (if this office is filled) shall become the President for the balance of the term for which the President was elected. Otherwise, ARTICLE V, Section 3 applies.
Section 5. The duties of the Secretary shall be to conduct correspondence; in the absence of the President and Vice-President to call meetings to order and request the election of a temporary presiding officer; to have custody of Corporation records; to prepare minutes of the Corporation meetings and those of the Board, and to submit them to the President for review and final approval by the Board at each monthly meeting of the Association.
Section 6. The duties of the Treasurer shall be to receive applications for membership; to collect and record contributions from residents; to deposit such contributions together with other Corporation funds in a bank, in the name of the Corporation; to keep a record of all funds of the Corporation; to withdraw funds for Corporation purposes; to provide a monthly report to the Board detailing deposits, payments, and current bank balance; and to submit at the Annual Meeting each year a report of all receipts and disbursements during the preceding year. The Treasurer is authorized to disburse Corporation funds necessary for the business of the Association as approved by a majority of the Board. The Treasurer shall make no single disbursement exceeding $100.00 without authorization by the Board. If such disbursements are necessary when the board is not scheduled to meet in a timely manner, voting to approve such disbursements may occur via email or phone polling to the board members. Checks from Corporation funds in a bank for disbursement must be signed by the Treasurer or the President.
Section 7. The 9 Area Representatives, the At Large Representatives, and the Representatives of The Virginia Theological Seminary and Episcopal High School are voting members of the Board. Board members are expected to attend all monthly meetings of the Association. Their duties shall be to report to the Board each month on issues of concern within their respective areas, and Seminary Hill as a whole, and to represent the best interests of those residents. They will also assist the officers in disseminating information concerning Seminary Hill Association issues through flyers or such other appropriate means as directed by the Officers of the Board. If an Area Representative is unable to attend a scheduled meeting, he/she should endeavor to have a member from that Area represent him/her at the meeting as a non-voting attendee.
Section 1. There shall be a Board of Directors (“Board”) which shall be composed of the officers of the Corporation, the immediate past President of the Corporation, a representative of the Virginia Theological Seminary, nominated by that Institution, a representative of the Episcopal High School, nominated by that Institution, and nine Area Representatives, elected in November for a one-year term to represent each of the nine numbered areas, designated on the currently approved Corporation map. In addition, up to four (4), At-Large members may be elected by the Board in its discretion from time to time as the needs of the Corporation shall require.
Section 2. Meetings of the Board of Directors will be held monthly except during the months of July and August. A quorum of the Board shall consist of a majority of the Board’s full membership. Adequate notice of every meeting shall be given to the Board by the President or the Secretary. If a quorum is not available for an emergency or otherwise unplanned meeting, a proposed motion (or any other similar action) will be sent via email by the Seminary Hill Association President to all Board members for a vote and the results of the vote will serve as the action of the Board. A majority of the quorum of the board is required for a measure to pass. The President shall certify to the Secretary that a majority of the Board voted in support of the proposed measure via email, and present such certification at the next regularly scheduled Board meeting.
In the event that the local, state, or federal government has declared a state of emergency that bans or limits in-person group meetings, the Seminary Hill Association may hold virtual meetings on a media platform that allows public participation during open session meetings. In the absence of a declared state of emergency, the President of the Seminary Hill Association may request that a virtual meeting be held if circumstances warrant. A majority vote of the Board will be necessary to approve such a virtual meeting if there is not a government-imposed ban in place. Minutes will be taken during all virtual meetings. Any votes taken require that a quorum of the Board be present electronically. The results of all votes will be recorded in the minutes.
In addition, a member of the Seminary Hill Association Board may request that the President grant permission for virtual/telephonic participation at an in-person board meeting if they are unable to physically attend such meetings due to circumstances determined to be justified by the President.
(The above language in italics was approved by the Board of Directors on June 18, 2020, and will be formally ratified by the Membership at the Annual Meeting in November 2020)
Section 3. The Board shall have the power to fill vacancies occurring between elections in the offices of Secretary, Treasurer, and Area Representatives. It shall have the power to act for the Corporation whenever, in the judgment of a majority of the quorum present, necessity therefore arises, and the action of the Board shall stand as the action of the Corporation unless the Corporation shall will otherwise. Should a vacancy occur on the Board of Directors, a replacement shall be nominated and approved to complete the remainder of the term of office based on a majority vote of the members of the Board in attendance at a scheduled meeting. Article IV, Section 4 applies to the office of President.
Section 4. If requested by a board member, the Board shall have the power to remove a board member by a vote of a two-thirds majority of the quorum of the board present at a regularly scheduled board meeting, or at a special meeting called for such purpose.
Section 5. The Board of the Corporation may create additional committees, standing or temporary, as the need arises. Such committees may include board members and non-board members.
Section 6. As defined in Article IV, Section 1, the President, Vice President, Secretary, Treasurer, and Immediate Past President shall constitute the Executive Committee. The Executive Committee recommends actions for approval of the Board of Directors. It may meet to discuss urgent matters and act on behalf of the Board of Directors in between meetings of the Board if necessary, to the extent allowed by Virginia law. Actions taken by the Executive Committee shall be approved by the Board of Directors at the next scheduled board meeting.
Section 1. An Annual Meeting for the election of Officers and Area Representatives shall be held in November, and those elected shall take office at that time. The President shall appoint an Election Committee of at least 5 Board members (two (2) of whom are recommended to be past Presidents) to develop a slate of candidates to be elected at the Annual Meeting. In addition to the slate developed by the Election Committee, any resident can become a candidate for any of the elected offices by submitting a petition to the Secretary at least 10 days in advance of the date of the Annual Meeting and signed by 10 residents along with a biography not to exceed 70 words.
Section 2. Ballots shall be taken consecutively for each office in the following order: President, Vice-President, Secretary, Treasurer, and Area Representatives. If no candidate for a particular office receives a majority of the total votes cast on the first ballot, there shall be a runoff between the two candidates who received the highest number of votes on such ballot. The vote of a majority of the residents present at an election meeting is necessary to elect any candidate.
Section 1. Written notice of the Annual Meeting (other than a meeting to act on an amendment to the Articles of Incorporation, merger, the proposed sale of the Corporation’s assets or dissolution) shall be given either by means of the SHA website, email, regular mail, local newspaper article, and/or flyers delivered to all residences within the boundaries of the Corporation at least ten (10) days in advance of the meeting.
Section 2. Twenty-five (25) residents shall constitute a quorum for the transaction of business at the Annual Meeting. Except as otherwise provided in these ARTICLES, all action shall be taken on the basis of the votes of a majority of the residents present at a Corporation meeting. Voting by proxy shall not be permitted.
Section 3. The order of business at Corporation Annual meetings shall be as follows unless the meeting shall otherwise dictate: (a) Reading of the minutes of the preceding meeting by the Secretary; (b) Financial report by the Treasurer; (c) Reading of communications by the President; (d) Unfinished business; (e) Reports of Officers; (f) Reports of Committees; (g) Election of Officers; (h) New Business and General Discussion; and (I) Adjournment.
Section 4. Except as otherwise provided in these ARTICLES, the procedure at meetings shall follow Roberts Rules of Order, Newly Revised.
Section 1. Amendments to these Bylaws may be proposed by the Board or by a petition signed by at least ten (10) residents. All proposed amendments shall be filed with the Secretary, who shall notify the Board of such filing. Upon receipt of such notice, the Board shall discuss and vote on an interim change to the Bylaws at either a regularly scheduled board meeting, or a special meeting, subject to final approval at the next Annual Meeting. The notice to the residents at the subsequent Annual Meeting shall set forth the text of the interim amendment(s) and the names of its sponsors.
Section 2. A proposed final amendment to the Bylaws shall become effective if supported by the vote of at least two-thirds of the residents present at the Annual Meeting at which it is presented.
Approved unanimously by the Seminary Hill Board on 9-12-19
Finalized by a vote of residents at the Annual Meeting 11-14-19